Commercial Cannabis Permit Round 18B

Rocketship and an astronaut near the text "something Big is launching soon"

Results of CCP Round 18B

The following cannabis businesses have been awarded Commercial Cannabis Permits by the City Council. They are:

  • American Holdings-Microbusiness
  • Aunty Honey's-Retail
  • CBRA-Distribution
  • Empress Extracts-Cultivation
  • Green Grizzly-Microbusiness
  • Green Haven-Delivery
  • Hayward Station-Retail
  • Harrens Lab-Testing Laboratory
  • Hidden Farms-Cultivation
  • Jiva Life-Retail
  • Manifest-Distribution
  • Mijosa- Cultivation & Manufacturing
  • Stoned Age Edibles Company-Manufacturing
  • Sticky Thumb Delivery-Microbusiness
  • Vista Development Enterprises-Distribution

CCP RFP Application Period 18B Updates

June 4, 2018
74 applications passed the background check portion of the Commercial Cannabis Permit Program. The remaining applications were then evaluated by the City's third party consultants who utilized the criteria articulated in the Council approved RFP and its instructions to score each. The process was very competitive with only 22 applications advancing to the final round interviews. For this first round of applications, the City took a metered approach to the total number of applicants staff would interview and potentially recommend to the City Council. Only those applications who were scored above the score thresholds set by the City Manager were selected for a final round interview with City staff. 
 
Staff will be interviewing each of the final 22 over the next month and will be bringing forth final recommendations to Council towards the end of June for all types except for retail. Recommended retail operators will come to Council in July due to interview scheduling timing constraints. 
 
Unfortunately, the City cannot re-consider any applications at this time. Applicants will receive a score report narrative that will explain their application score with the return of the remainder of the application’s refundable deposit in the coming weeks. The City encourages applicants to re-apply with the City in future rounds. Their contact information has been added to an interested parties list so information on future rounds can be sent to them as the rounds open.
 
A list of those applicants selected for interview with staff can be found at the button below:
 
 
March 1, 2018

Please note the following: The City will not be issuing any temporary permits. The City anticipates the next round of applications taking place later this year. Additionally, due to the total number of applicants and limited staff time, staff will not be holding office hours with any applicants during this process. 

February 26, 2018

A public hearing regarding the taxation of cannabis businesses in Hayward is scheduled for the March 6, 2018 City Council Meeting. Interested parties are invited and encouraged to provide public comment. Materials on the proposed tax rates will be posted at hayward.legistar.com 72 hours prior to the meeting date. Meetings begin at 7:00PM and take place in the Council Chambers at Hayward City Hall (777 B Street, Hayward, CA 94541).

Due to the overwhelming number of applications, the City had to rebid its application evaluation services contract. Staff anticipates having a new contract executed by the end of March, with the review of applications commencing in April. 

Important Dates

December 15, 2017- RFP Notice of Intent & Question Due Date 

Applicants who intend to submit an RFP for all business types must send an email to John.Stefanski@hayward-ca.gov by 5:00 PM PST. 

Questions about this RFP process should be submitted by 5:00 PM PST. Questions must be sent via email to John.Stefanski@hayward-ca.gov Questions received after the above deadline will not be answered. Questions posed by phone or in person will not be answered. 

December 21, 2017- Answers to Submitted Questions Posted  

Answers to submitted questions are posted below.  

December 22, 2017 - January 2, 2018- City Hall Closure

City Hall will be closed during this time. No applications will be accepted during this period. 

January 12, 2018- Submission Deadline 

Applications must be received by the City by 12:00 PM PST on this date. No late applications will be accepted. 

Two physical (hard-copy) applications, as well as one electronic copy (in a single PDF file stored on a USB drive), shall be submitted by mail, courier, or in person to the following address: 

John Stefanski 
Office of the City Manager 
RE: CCP RFP 
City of Hayward 
777 B Street 
Hayward, CA 94541 

Application Fees 

Each application must be accompanied by a $5,000 deposit to cover the cost of processing and reviewing of the application. In accordance with the City’s current Master Fee Schedule, if costs for processing the application(s) exceed the $5,000 deposit amount, the Applicant will be billed for any additional expenses on a time and materials basis. Application fee is due at time of application submittal. Payment shall be made via check, money order, or cashiers’ check payable to the “City of Hayward”. Cash and credit card payments will not be accepted. Applicants will also be responsible for paying for their livescan background check.

General Conditions of Submittal 

  1. Applicants must adhere to the specified page limits for each section. Additional content that exceeds these limits will not be considered. Applications should be prepared in Times New Roman, 12-point font and should be single-spaced, with 1-inch margins. All tables, figures, graphics, etc. are included in the page limits, except where specifically noted otherwise.  

  1. By submitting a proposal, the Applicant represents and warrants that: 

(a) The information provided is genuine and not a sham, collusive, or made in the interest or on behalf of any party not therein named, and that the Applicant has not directly or indirectly induced or solicited any other Applicant to put in a sham proposal, or any other Applicant to refrain from presenting information and that the prospective provider has not in any manner sought by collusion to secure an advantage.  

(b) The Applicant has not paid or agreed to pay any fee or commission, or any other thing of value contingent upon the award of an exclusive operating area, to any employee, official, or existing contracting consultant of the City of Hayward.  

  1. All costs of preparation of proposals including travel for any interviews scheduled shall be borne by the applicants.  

  1. All proposals become the property of the City of Hayward. The City reserves the right to reject any and all submittals; to request clarification of information submitted; to request additional information from competitors; and to waive any irregularity in the submission and review process. None of the materials submitted will be returned to the bidder.  

  1. Information or materials submitted in response to this application will be stored on file with the City of Hayward, and may subject to the requirements of the California Public Records Act, or subject to public disclosure as ordered by a court of law.  Proposed security plans shall be considered confidential.   

  1. The City reserves the right to request additional information not included in this application from any or all applicants. 

  1. The City reserves the right to contact references not provided in the submittals. 

  1. The City reserves the right to incorporate its standard agreement language into any contract resulting from this application.  

Application Documents

Additional Information

Live Scan Background Check

Applicants are strongly encouraged to complete their Live Scan background check with the Hayward Police Department, located at 300 W. Winton Ave, Hayward, CA 94544. 

Appointments for this service can be made by contacting:

Joshua Wildman, Community Service Office- VICE Unit

Each background check will cost $58.00 which covers both HPD and DOJ fees. This can be paid by cash, credit card, or check. 

For those applicants unable to do this locally, may also complete a live scan background check at any location where Live Scan fingerprinting services are available to the public. A list of these locations can be found at: https://oag.ca.gov/fingerprints/locations. 

All Live Scan background checks must use this form: 

Live Scan Application

Neighborhood Benefits or Improvements 

Applicants are encouraged to review the Community Services Commission requests from non-profit entities for ideas on potential neighborhood benefits. This information can be found at: https://www.hayward-ca.gov/your-government/programs/social-service-program-grants. 

Health Education and Prevention Strategies

Applicants can find information on existing local youth and adult health education and drug prevention programs at http://www.eyfconline.org/hayward-coalition-for-heathy-youth. 

Contact Information 

John Stefanski 
Management Analyst II 
Office of the City Manager 
 

 

Check Status Master Fee Schedule