Administration & Budget Division
The Finance Administration & Budget Division provides department leadership, direction and administrative support to all other department divisions. This division develops and manages the city-wide Operating Budget, the City’s investment portfolio and also provides staff support to the City Council Budget and Finance Committee, as well as the City’s Deferred Compensation and Investment Advisory Committees.
The Accounting Division is responsible for the City’s general accounting, management of the City’s general ledger, and preparation of internal and external financial reports and statements. The division also manages city-wide payroll and benefits, accounts receivable, bank reconciliation, accountability of fixed assets, and special assessment administration.
Accounting staff record all City financial transactions in compliance with Generally Accepted Accounting Principles (GAAP) and are in charge of preparing the City’s Comprehensive Annual Financial Report (CAFR). In addition, Accounting staff assist with component unit financial statements, provide interim financial and management reports, and assist other City departments and agencies in preparing and interpreting financial data.
The Revenue Division provides customer service and collection services for the Hayward Water System and City-wide accounts receivable. Revenue staff also administer, bill, and collect payments for various City tax programs, including: Business Tax, Excise Tax, Transient Occupancy Tax, and Utility Users Tax.
The Purchasing Division is responsible for supporting the procurement of all City materials, supplies, equipment, and maintenance services. The purchasing process involves the administration and preparation of contracts, purchase orders, and related documents pertaining to insurance requirements, bonding, accounts payable, and maintenance of all files related to purchases.