The Finance Department provides fiscal oversight and management for the City and its various related organizations.
The Department’s primary functions and responsibilities are:
- Financial reporting and oversight of various external audits
- Maintenance of the City’s financial system of record
- Budgeting for City operations
- Compliance with applicable regulatory statutes and City policies
- Capital financing (debt) and portfolio management
- Administering the City’s cash investment program
- Billing and collection for City-owned utilities
- Administration of the City’s various tax programs
- Payroll administration
- Purchasing and procurement management
- Accounts payable processing
The Finance Administration Division provides department leadership, direction and administrative support to all Finance Department divisions. This division develops and manages the city-wide Operating Budget, the City’s investment portfolio and also provides staff support to the City Council Budget and Finance Committee, as well as the City’s Deferred Compensation and Investment Advisory Committees.
The Accounting Division is responsible for the City’s general accounting, management of the City’s general ledger, and preparation of internal and external financial reports and statements. The division also manages city-wide payroll and benefits, accounts receivable, bank reconciliation, accountability of fixed assets, and special assessment administration.
Accounting staff record all City financial transactions in compliance with Generally Accepted Accounting Principles (GAAP) and are in charge of preparing the City’s Annual Comprehensive Financial Report (ACFR), formally the Comprehensive Annual Financial Report. In addition, Accounting staff assist with component unit financial statements, provide interim financial and management reports, and assist other City departments and agencies in preparing and interpreting financial data.
The Revenue Division provides customer service and collection services for the Hayward Water System and City-wide accounts receivable. Revenue staff also administer, bill, and collect payments for various City tax programs, including: Business Tax, Excise Tax, Transient Occupancy Tax, and Utility Users Tax.
The Purchasing Division is responsible for supporting the procurement of City materials, supplies, equipment, and maintenance services. The purchasing process involves the administration of purchase orders, and related documents pertaining to insurance requirements, bonding, accounts payable, and maintenance of all files related to purchases.
If you are interested in selling goods, providing services or would like to be notified of bidding opportunities, you must become a Registered Vendor with the City of Hayward. Once you become a registered vendor you can bid on Public Works construction contracts and for those vendors wishing to provide professional consulting services you will be included in the City's vendor database. Please refer to the Request for Proposal (RFP) and Request for Quote (RFQ) page to find opportunities to participate in the competitive selection process which the City is currently engaged in.