Current Opportunities to do Business with the City

Are you interested in doing business with the City of Hayward? Here you can find opportunities to participate in the competitive selection processes for which the City is currently engaged in.

Vendors wishing to provide professional consulting services may register with the Finance Department Purchasing Division to be included in the City's vendor database. While the Purchasing Division may manage the process of selecting professional consultants; the ultimate selection is done on a decentralized basis and made by the department(s) receiving the services. The vendor database will be used in determining potential vendors when a competitive selection process begins.

*Vendors interested in participating in a bid should send notice of their intent to bid directly to the department initiating the process.

Requests for Proposals (RFPs), Request for Qualifications (RFQs) and Requests for Information (RFIs) are listed below by due date: 

 

The City of Hayward is seeking proposals from qualified public and/or private firms, for professional and technical services to provide Professional Payroll Services.

 

Proposals are due by 3 P.M. PT, Thursday, February 28, 2019. Proposals must be submitted in sealed packages. See complete instruction in Section I, Item C.

 

All questions and inquiries related to contract terms and conditions contained within this Request for Proposal (“RFP”) should be made in writing to the City of Hayward. All questions and inquiries must be directed to Maria Carrillo, Purchasing Manager, 777 B St., Hayward California 94541; T:(510) 583-4802, email: maria.carrillo@hayward-ca.gov.

 

To ensure that written requests are received and answered in a timely manner, email correspondence is acceptable, but other forms of delivery, such as postal and courier services can also be used. Responders shall not contact other city personnel with any questions or clarifications concerning this RFP.

 

The City Purchasing Manager will initiate all official communications concerning this RFP. Any city response relevant to this RFP other than through, or approved by, the City’s Purchasing Manager is unauthorized and will be considered invalid.

 

Download the RFP

 

 Additional Documents: 

 

 

 

Objective
 

The City of Hayward is seeking an experienced and qualified contractor who is specially trained, experienced, and competent to perform weed and rubbish abatement services in accordance with the terms, conditions, and specifications contained in this Request for Quote (RFQ).

 

The objectives for this proposal are to:

  • Perform weed abatement.
  • Remove and properly dispose of rubbish from properties.
  • Perform services within timelines requested by city staff for emergency and nonemergency abatements.
  • Maintain records of work performed and all related correspondence received from City staff and provide invoices for services rendered within 48 hours of project completion.

Goal

 

The goal of this project is to successfully perform weed abatement.

 

Submission

 

NOTE: Respondents will absorb all costs incurred in the preparation and presentation of their proposal.

 

Interested parties are invited to submit a proposal to demonstrate their qualifications to perform these services. All proposals shall be submitted in accordance with the format and information listed in this RFQ.

 

DUE DATE: Proposal submissions for this RFQ must be received via email no later than March 1, 2019, by 3PM PST.

 

Please email Maria.Carrillo@hayward-ca.gov with copy to Richard.Nield@hayward-ca.gov to:

  1. Confirm your intent to bid,
  2. Receive a complete list of questions asked by you and other vendors, along with the City’s response, and
  3. Submit your proposal.

Please note important proposal dates below:

Feb. 1, 2019 - Issue RFQ

Feb. 15, 2019 by 3 p.m. PST - Deadline: Email RFQ Questions

Feb. 22, 2019 - City provides RFQ question answers via email

Mar. 1, 2019 by 3 p.m. EST - Deadline: Email RFQ Proposal

 

Download the RFQ

 

Additional Documents:

Objective

 

The City of Hayward is seeking an experienced and qualified contractor who is specially trained, experienced, and competent to perform weed and rubbish abatement services in accordance with the terms, conditions, and specifications contained in this Request for Quote (RFQ).

 

The objectives for this proposal are to:

  • Perform weed abatement.
  • Remove and properly dispose of rubbish from properties.
  • Perform services within timelines requested by city staff for emergency and nonemergency abatements.
  • Maintain records of work performed and all related correspondence received from City staff and provide invoices for services rendered within 48 hours of project completion.

Goal

 

The goal of this project is to successfully perform weed abatement

 

Submission

 

NOTE: Respondents will absorb all costs incurred in the preparation and presentation of their proposal.

 

Interested parties are invited to submit a proposal to demonstrate their qualifications to perform these services. All proposals shall be submitted in accordance with the format and information listed in this RFQ.

 

DUE DATE: Proposal submissions for this RFQ must be received via email no later than March 1, by 3PM PST.

 

Please email Maria.Carrillo@hayward-ca.gov with copy to Richard.Nield@hayward-ca.gov to:

 

  1. Confirm your intent to bid,
  2. Receive a complete list of questions asked by you and other vendors, along with the City’s response, and
  3. Submit your proposal.

 

Please note important proposal dates below:

Feb. 1, 2019 - Issue RFQ

Feb.15, 2019 by 3 p.m. PST - Deadline: Email RFQ questions

Feb. 22, 2019 - City provides RFQ question answers via email

Mar. 1, 2019 by 3 p.m. PST - Deadline: Email RFQ Proposal

 

Download the RFQ

 

Objective

 

The City of Hayward is seeking proposals from qualified firms to provide Professional Landscape Maintenance Service at MD2-Buffer Lake location.

 

DEADLINE FOR RECEIPT OF BID
 
Bid proposals must be filed at the office of the Purchasing Manager located at 777 B Street, Hayward, CA 94541 no later than March 21, 2019, 3:30pm, PST.
 
It is the sole responsibility of the bidder to see that their bid is RECEIVED by the Purchasing Department ontime. Any bid received after the schedule closing time for receipt of bids will be returned to the bidder unopened.
 
 
BIDDERS WALK‐THRU
 
The City has scheduled a mandatory pre‐bid walk‐through on March 01, 2019, 9:00 AM at Eden Shores Entry Gate: 2822 Dune Circle.
 
There are no scheduled walk‐thru and no site inspections however; the City strongly encourages the Contractor to inspect the project site to familiarize him/herself with the work details before bidding.
 
 
CONTACT
 
Any questions regarding administrative bidding procedures should be directed to the Purchasing Manager, Maria Carrillo, at (510) 583‐4800; Maria.Carrillo@hayward‐ca.gov and copy Purchasing Technician, Rita Perez at Rita.Perez@hayward‐ca.gov.
 
Any questions regarding the scope or nature of the services should be directed to Richard Nield, Landscape Manager at (510) 583‐8907; Richard.Nield@hayward‐ca.gov.
 
 
CLARIFICATION DEADLINE
 
Questions regarding documents, discrepancies, omissions, or doubts as to meaning must be submitted in writing via email to the Purchasing Manager, later than March 07, 2019 by 3:00 pm, PST.
 

Download the RFQ

 
INTRODUCTION
 
 
The City of Hayward (City) and SEIU Local 1021 request proposals from qualified firms to provide professional consulting services for a comprehensive City-wide compensation analysis to be performed in accordance with generally accepted human resources practices and standards, beginning May 2019 and to be completed by November 29, 2019. During the evaluation process, the City and/or SEIU reserve the right, where it may serve their best interest, to request additional information or clarifications from firms submitting proposals, or to allow corrections of errors or omissions. 
 
At the discretion of the City and SEIU, firms submitting proposals may be requested to make oral presentations as part of the evaluation process.
 
The City and SEIU reserve the right to retain all proposals submitted regardless of whether that proposal is selected. Submission of a proposal indicates the firm’s acceptance of the conditions contained in this request for proposals, unless clearly and specifically noted in the proposal 
submitted and confirmed in the contract between the City, SEIU and the firm selected.
 
There is no express or implied obligation for the City or SEIU to reimburse responding firms for any expenses incurred in preparing proposals in response to this RFP.
 
TENTATIVE SCHEDULE
 
Event                                                                             Date/Time
Issue Date of Solicitation                                         February 20, 2019
Last Day for Questions                                            March 6, 2019
Deadline for Receipt of Proposal                            March 19, 2019
 
The following dates are tentative and subject to change:
 
Review Period of Proposals                                    March 19 – March 22, 2019
Interviews (top finalist)                                            Tentatively week of March 25, 2019
Vendor Selection Date                                             April 4, 2019
Contract Negotiation/Development                       April 5 – April 10, 2019
 
CONTACT
 
Any administrative questions regarding bidding procedures should be directed to both Nina Collins, Human Resources Director at nina.collins@hayward-ca.gov and Peter Masiak peter.masiak@seiu1021.org.
 
 
LAST DAY FOR QUESTIONS
 
The last day to submit questions regarding documents, discrepancies, omissions, or doubts as to meaning must be submitted in writing by March 6, 2019. This will allow sufficient time for any addenda to be issued by the City to all bidders. All questions must be submitted in writing via email to both Nina Collins, Human Resources Director at nina.collins@hayward-ca.gov and Peter Masiak at peter.masiak@seiu1021.org.