Current Opportunities to do Business with the City

Are you interested in doing business with the City of Hayward? Here you can find opportunities to participate in the competitive selection processes for which the City is currently engaged in.

Vendors wishing to provide professional consulting services may register with the Finance Department Purchasing Division to be included in the City's vendor database. While the Purchasing Division may manage the process of selecting professional consultants; the ultimate selection is done on a decentralized basis and made by the department(s) receiving the services. The vendor database will be used in determining potential vendors when a competitive selection process begins.

*Vendors interested in participating in a bid should send notice of their intent to bid directly to the department initiating the process.

Requests for Proposals (RFPs), Request for Qualifications (RFQs) and Requests for Information (RFIs) are listed below by due date: 

 

INTRODUCTION
 
Voters approved Measure C which authorized the City of Hayward to increase the sales tax rate by one-half cent for twenty years for reconstruction and expansion of Fire Station 6 and the Fire Training Center located at 1401 W Winton Avenue in Hayward, CA. Construction consist of nine new buildings/structures plus site/landscape improvements: Fire House/Classroom Building, Apparatus Building, Hangar Building, Training Tower, Burn Building, Storage Buildings, Underground Search & Rescue (USAR)/BART Structure, Covered Break Area Building, and Entry Structure. The project is in partnership with Chabot – Las Positas Community College District (CLPCCD) who will own four of the buildings: Classroom Building, Apparatus Building, Hangar Building and Covered Break Area Building. The construction of the said four buildings owned by CLPCCD will be under the jurisdiction of DSA. The construction cost is estimated at $57 million.The City of Hayward is seeking Inspector of Record (IOR) services from Certified Project Inspectors certified by DSA to inspect CLPCCD owned and City of Hayward owned buildings/structures.The City of Hayward has hired Kitchell to provide Construction Management and RossDrulisCusenbery Architecture (RDC) as the project Architect. Currently, the project is in the design phase at approximately 95% Construction Document Phase. A tentative start of construction for this project in Jan 2020 with a 24-month construction duration. The start date and duration are subject to change, however, please use this timeline in your proposal.
 
SERVICES TO BE PROVIDED
 
This Request for Proposal seeks submittals for IOR (Inspection of Record) services for the City of Hayward’s Fire Station 6 and Fire Training Center project.
 
RESPONSIBILITIES/PROPOSALS INCLUDE THE FOLLOWING:
 
The successful CONSULTANT will be called upon to provide Inspection of Record services and to perform any of the following tasks, in accordance with all applicable requirements of the California Building and Administrative Codes. Each applicant SHALL submit Unit Price Fees along with the estimated number of hours for all inspection Services required for all four buildings under DSA jurisdiction AND all remaining buildings under City of Hayward jurisdiction.
 
AVAILABILITY OF PLANS FOR REVIEW:
 
The 95% Construction Plans for the subject Project may be viewed on line at https://haywardca.sharepoint.com/:f:/s/External/PWET/Evz3PS_IzKdNkbxXoCg9uEQBZnbFrE25Q8UfFuaua3LA8A
 
The City of Hayward will not be distribution point for plans.
 
DEADLINE FOR RECEIPT OF PROPOSALS
 
Proposals can be emailed to MARIA.CARRILLO@HAYWARD-CA.GOV OR delivered to the office of the Purchasing Manager, located at 777 B Street, Hayward, CA 94541 no later than Thursday, October 10, 2019 @ 4:00pm. It is the sole responsibility of the bidder to see that their bid is received in proper time. Any bid received after the scheduled deadline for receipt of bids will be returned to the bidder unopened.
 
CONTACT
 
Any administrative questions regarding bidding procedures should be directed to: Maria Carrillo, Purchasing Manager via email at Maria.Carrillo@hayward-ca.gov.
Questions relating to the project management may be directed to: Dave Hung via email at Dave.Hung@hayward-ca.gov.
 
LAST DAY FOR QUESTIONS
 
Questions regarding documents, discrepancies, omissions, or doubts as to meaning must be submitted in writing to the office of the Purchasing Department, Maria Carrillo; at Maria.Carrillo@hayward-ca.gov, no later than Thursday, September 26 at 12:00 p.m.
 
WITHDRAWAL OF BID PROPOSALS
 
Proposal may be withdrawn by the bidder prior to the time fixed for the evaluation of the proposals, but may not be withdrawn for a period of ninety (90) days after the evaluation of the proposals. A successful bidder shall not be relieved of the bid submitted without the City's consent or bidder's recourse to Public Contract Code sections 5100 et. seq.
 
 

Notice is hereby given that, the City of Hayward (City) has determined that General Contractors (GC) for the Hayward Fire Station #6 & Fire Training Center Project must be pre-qualified prior to submitting a bid. It is mandatory that all General Contractors who intend to bid on the Hayward Fire Station #6 & Fire Training Center Project, fully complete the pre-qualification questionnaire, provide all materials requested herein, and be approved by the City of Hayward to be included on the list of prequalified General Contractors.

 

Copies of the Prequalification for General Contractors can be obtained here: 

 

 

The document listed above contains the following: 

  • Subject: Request for Prequalification General Contractors For: Hayward Fire Station #6 & Fire Training Center Project
  • Plans (permit submittal set – not approved for construction)
  • Community Workforce Agreement

 

Addenda and the list of prequalified firms, will be issued and posted here: 

 

 

A Prequalification Briefing Conference is scheduled for Tuesday, October 1, 2019, 1:00 PM.

 

The pre-qualification packages should be submitted in accordance with the requirements of Section 1. Delivery of Submittals must be made on or before 3:00 PM, Pacific Daylight Time, on October 25, 2019.
 
 
Questions regarding the General Contractor Prequalification must be submitted in writing by e-mail to the City: FS6FTC@hayward-ca.gov with a copy to sgoltiao@kitchell.com. Responses to questions and any revisions or addendums to this Request for Prequalification will be issued and posted on Ebid Board.
 

 

Download the full RFP

 

 

SEALED proposals will be received at the Department of Public Works, Second Floor, 777 “B” Street, Hayward, California 94541-5007, until 2:00 p.m. on TUESDAY, October 29, 2019, for deconstruction in accordance with the project plans and specifications to which special reference is made, as follows:

 

Title: City Center Deconstruction Project, FY 2019

Project No. 06911

Project Description: Hazardous materials abatement, demolition and removal of an existing 11 story mid-rise office building and all of its foundations, mechanical, electrical, and plumbing systems, and all associated components including adjacent paved surfaces and landscaping. The work involves site preparation, grading activities, cutting, capping, removal and/or, abandonment and slurry fill, of existing onsite utilities, hydroseeding, temporary security site fencing and lighting, stair railing, and permanently securing site at final turnover. 

 

A mandatory pre-bid conference will be held on Wednesday, October 9, 2019, at 10:00 A.M. at the site on 22300 Foothill Boulevard, Hayward, CA. Meeting will take place at the front of the former City Hall building facing City Center Drive across from the Creekside Apartment complex. The purpose of this conference is to answer Contractor's questions regarding the project requirements. Attending this conference is a condition of submitting a proposal by prospective contractors.

 

ALL QUESTIONS SHALL BE SUBMITTED NO LATER THAN OCTOBER 18, 2019 BY 4:00 P.M. VIA EMAIL TO Sammy.Lo@hayward-ca.gov, no exceptions.

 

Download the full RFP

Notice of RFP
 
1. Objective
The City of Hayward Maintenance Services Department is seeking quotes for new cabinets and flooring for its traffic shop.
 
2. Submission
NOTE: Respondents will absorb all costs incurred in the preparation and presentation of their proposal. Interested parties are invited to submit a proposal to demonstrate their qualifications to perform these services. All proposals shall be submitted in accordance with the format and information listed in this RFP.
 
DUE DATE: Proposal submissions for this RFP must be received via email no later than October 17, 2019, by 3PM PST.
 
Please email rita.perez@hayward-ca.gov:
1. Confirm your intent to bid,
2. Submit your proposal.
3. Mandatory Site Visit
 
On Tuesday October 8, 2019 at 9:00am, prospective vendors are invited to see the site and ask questions about this proposal. Site drawing will be distributed during the site visit.
 
Meet at 24505 Soto Road, Hayward, CA 94541, in front of the gate with a big “H”, use the call box to request the gate be open. Please park in an available spot. Contact Rod Affonso 510-881-7747 if needed.
 
4. Questions
All questions must be submitted via email to rita.perez@hayward-ca.gov by 3:00pm on Thursday October 10, 2019. Responses will be issued by noon on Friday, October 11, 2019
 
Shop Specifications:
35’7” X 40’6” area
 
Floor:
2511 Square Feet
 
Storage:
120 Feet of storage space desired with space for a printer, computer and plotter
 
End of Proposal
 
**IT IS THE SOLE RESPONSIBILITY OF THE PROPOSING FIRM TO ENSURE THAT PROPOSALS ARE RECEIVED PRIOR TO THE CLOSING DATE AND TIME AS LATE BIDS WILL NOT BE ACCEPTED.