INSTRUCTIONS TO PROPOSERS
The City of Hayward (City) hereby inviting proposals with a description of qualifications and rates from qualified electrical Contractors to perform on-call maintenance and emergency repair services for traffic signals and streetlights. The contract will be for a period of 3 years effective when the agreement is fully executed by the bidder and the City of Hayward and shall remain effective through June 30, 2022, with the option to renew the contract for three additional years in one-year increments.
The City owns and operates 147 signalized intersections, 8,000 plus streetlights and additional devices including flashing beacons, radar feedback signs and rectangular rapid flashing beacon signs. The City’s Signal Technician will be primarily performing the routine maintenance and repair services for the City’s traffic signals and streetlights. The selected Contractor would provide on-call support services, emergency repair work and assist the City Staff as detailed in the Scope of Work.
• Release of RFP: Friday, May 31, 2019
• Questions Due: Friday, June 07, 2019
• Proposals Due: Friday, June 14, 2019 at 4:00 PM
SUBMISSION OF PROPOSAL
Proposals are due by: 4:00 p.m., Friday, June 14, 2019. All proposals mailed or delivered shall be submitted in a sealed envelope. The envelope shall be labeled on the outside “On-call Support Services for Traffic Signal and Street Light Maintenance and Emergency Repair Services” and include Business name; Proposer’s Contact Name; Phone Number, E-mail; and Current Mailing Address. Current Contractors/Service Providers are NOT exempt from participating in the proposal process. Mail or deliver to:
CITY OF HAYWARD
Public Works – Engineering & Transportation
777 B STREET, SECOND FLOOR
HAYWARD, CA 94541
Attention: Vasavi Pannala
Senior Transportation Engineer
Proposals can also be sent by email to firstname.lastname@example.org by June 14, 2019 before 4:00 p.m. Include proposal name and name of the proposer in the email’s subject line.
Q & A
1. Schedule C, item 5 - What specifically is a “paint rig truck”? Is this for pavement striping or some other painting activity? If we don’t use this particular piece of equipment normally can we write in N/A? Or do we need to find a rental rate for this piece of equipment?
o Your understanding of paint rig truck is correct. If you don’t use the equipment or have availability, you can include N/A
2. Schedule B and F – CA prevailing wage rates include three separate categories – straight time, overtime, and premium time, in line with local union requirements. Typically, after hours call outs, weekend work and holiday work are required to be paid at premium rates whereas overtime rates are only used when a typical workday extends beyond 8 hours. Should we use the premium time prevailing wage rate for items that require overtime pricing in the bid schedules, assuming this work will be done after hours?
o City of Hayward’s normal working day is Monday to Friday 8:00 am to 5:00 pm. Any work outside of those hours are considered as overtime for the purposes of this RFP. While we understand the prevailing wage categories, it will be difficult for us to have control on outside agency working hours. If you estimate that you might end up paying your technicians premium rate for work done outside City’s normal working hours, then include those rates in Schedule B and F.
3. Schedule E, item 14-17 – Can you please clarify what a “green pedestrian light pole” is?
o All the traffic signal poles and streetlight poles along Mission Boulevard are decorative and painted green. Items 14-17 are the decorative and green colored poles along Mission Boulevard.