The City of Hayward Engineering & Transportation Division manages a variety of City capital improvement projects, and is responsible for delivering projects that include new construction, rehabilitation, upgrading, repairing, expanding, demolition, and modifying various City-owned and operated facilities.
The City of Hayward is soliciting Proposals from qualified contractors that may lead to the award of a contract for on-call construction material testing and inspection services for the City.
The City will open accounts with multiple firms to allow flexibility and control in turn-around and delivery time especially when volume is high. The City intends to establish a pool of vendors. Upon award of the contract, the Project Manager will request construction material testing and inspection estimates on an as-needed basis from the vendors. Work will be assigned to the vendor based on availability, cost and completion date. Award of this bid does not imply exclusive agreement with the City of Hayward.
The City may seek up to three (3) or more contractors to provide the construction material testing and inspection services:
(1) On-Call Quoted Basis.
No minimum amount of overall work is guaranteed to any firm awarded a contract. This is not an exclusive agreement and the City shall have the right to use other construction material testing and inspection firms based on specific project needs.
The City expects to achieve the following outcomes through an established list or new blanket contracts.
(1) Skilled contractors that has a strong record and experience, so the City is assured to get dependable, responsive, proven and expert services;
(2) Lowest responsible and responsive pricing;
(3) Best value, with consideration to experience, skills, and other selection criteria as well as price;
(4) A pool of selected contractors that can provide immediate response to City’s needs from the Department of Public Works – Engineering and Transportation Division.
GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
No bid proposals shall receive consideration by the City of Hayward for RFP #1916-040919 unless made in accordance with the following instructions:
It is the responsibility of the bidder to assure that the bid proposal is received at the City of Hayward prior to the bid-opening deadline date and time. Bids received beyond the bid-opening deadline will not be accepted and will be returned unopened. Late bids, unsealed bids, unlabeled bids, incomplete bids, or bids otherwise not in compliance with the General Conditions of this Invitation to Bid, will be rejected. By submitting a response, bidder acknowledges and accepts the General Conditions and all terms and conditions contained in this RFP.
All bid proposals must include the company name and address and must be signed by an authorized representative of the company; signature must be an original signature, or an original signature stamp. City of Hayward, at its sole option, may correct arithmetic or extension errors, and obtain clarification, if necessary. If no terms discount is to be offered, the terms portion of the bid form shall state "NET".
Bid proposal modifications, corrections, or additions received beyond the bid deadline will NOT be considered. Telephone or facsimile bids will NOT be accepted. By submitting a response to this Invitation to Bid, Bidder acknowledges and accepts the City of Hayward’s standard terms and conditions.
DEADLINE FOR RECEIPT OF PROPOSALS
Proposals must be filed at the office of the Purchasing Manager located at 777 B Street, Hayward, CA 94541 no later than FRIDAY, May 10, 2019 @ 3:30 p.m. It is the sole responsibility of the bidder to see that their bid is received in proper time. Any bid received after the schedule closing time for receipt of bids will be returned to the bidder unopened.
Any administrative questions regarding bidding procedures should be directed to:
Maria Carrillo, Purchasing Manager (510) 583-4802; email@example.com
Questions relating to the project management may be directed to:
Jason Whipple, Project Engineer (510) 583-4755 firstname.lastname@example.org