Artist All-Call

Bay Area and California Artists are encouraged to participate in the open artist-all-call announcements. Current projects are listed below, and submission criteria is made available within each announcement.
Mural on D Street

Call to Artist – 2022 Mural Art Projects for the Mural Art Program:

PROJECT OVERVIEW:

The City of Hayward’s Mural Art Program is pleased to announce ten (10) new mural art projects. The Mural Art Program’s intent is to partner with local artists to foster civic pride, cultural diversity, cultural enrichment, and community identity through inspirational artwork. For more information about the City of Hayward’s Mural Program visit our website here: Hayward Mural Program.

Mural Art ProgramThe City’s Mural Art Program was established in 2009 to address the issue of escalating graffiti and vandalism and in support of the City Council’s Safe, Clean and Green community priorities. The idea behind the program was to deter graffiti by installing beautiful mural artwork throughout the city on commercial buildings, schools, utility boxes, and overpasses. So far, more than 1,200 volunteers (including public schools, senior citizens, community organizations) have participated in selecting and installing over 200 art installations throughout the City, including murals and tile mosaics.

Since program inception, Hayward has seen a decrease in graffiti on property that used to be habitually tagged, and spectacular beautification of our neighborhoods. Murals help build relationships, empower communities, and spark economic revitalization. They help increase foot traffic while adding color, vibrancy, and character to the City environment. They also promote a sense of identity, belonging, openness, and welcoming.

Hayward’s murals celebrate the diversity of our community, stimulate conversation about history and events, build bridges of connection and understanding, and inspire reflection.

ART CONCEPT

As a result of the Mural Art Program, Hayward has received national recognition as a vibrant center for the arts. The Mural Art Program also promotes job creation by commissioning local muralists and helps to revitalize corridors, increase the marketability of property, and promote tourism.

PROJECT DESCRIPTION:

Artwork theme is encouraged to reflect the specific neighborhood or area of the box location and various aspects of the City’s civic pride, cultural diversity, iconic history, and community identity. City staff may have suggestions and recommendations on final designs based on submitted design.

ART INSTALLATION

Dimensions of the 10 utility boxes vary. Please see the Design Template Sample (located in attachments) for more details. Please note that City Staff will make the final utility box assignments to each approved artist; however, if you have a specific utility box you would like to work on or design for from the list below, please provide that information in your submittal. No controversial or inappropriate artwork will be accepted.

Selected utility boxes are located in the following areas:

FUNDING:

$1,100 per utility box. Project funding shall include the artist’s design(s) and artwork, and the cost for the artist to prepare the utility boxes (sand and prime) and apply a minimum of two applications of anti-graffiti coating. The artist is responsible to rework any defective craftsmanship in a timely fashion at no cost for a period of seven years after the artwork is accepted by the City.

PROJECT TIMELINE:

Date

Task

07/26/2022Issue RFQ
08/04/2022Last day for questions/clarifications
08/25/2022Deadline for receipt of proposals - Deadline Extended
09/08/2022Decision of artists
10/03/2022Work commences

AWARD OF CONTRACT:

The City reserves the right to reject any and all proposals, to contract work with whomever and in whatever manner the City decides, to abandon the work entirely and to waive any informality or non-substantive irregularity as the interest of the City may require and to be the sole judge of selection process. The City also reserves the right to negotiate separately in any manner to serve the best interest of the City. The City retains the right at its sole discretion to select a successful vendor.

PROCEDURE FOR APPLYING:

ELIGIBILITY

This funding opportunity is open to all experienced Bay Area professional artists. Selected artists must provide proof of general liability insurance coverage. Recent experience painting mural art is preferred.

APPLICATION PROCESS

The proposal shall be consisting of the following materials:

  1. Proposer Response Pages 1-3 (located in full RFQ below)
  2. Current resume highlighting past art installation projects.
  3. Name, organization, phone number and email address for one (1) reference who can speak to your past art installations and qualifications. (Form located in full RFQ below)
  4. Up to five (5) images of original artwork, including at least one (1) image of your most recent mural artwork.
  5. Your draft artwork for this specific project.

* If you are submitting electronically: We accept all image file types up to 99MB. Images should be at least 72 dpi and no larger than 1290 x 1280 pixels. Images should be submitted in color.

SELECTION PROCESS:

  1. Elimination Phase: Proposals that fall outside the scope of the all-call will be removed from consideration. This includes those that do not have the complete materials required including incomplete proposer response pages and those that have inappropriate or controversial proposed artwork. Submittals that do not meet the requirement or deadline will not be considered.
  2. Qualification Phase: The remaining applicants and projects from the previous phase will be evaluated. In this phase, artwork will be routed to City Staff and Community Organizations i.e. Art Council, Committees, and Neighborhood Groups for feedback.
  3. Selection Phase: The final applicants will be selected by the Mural Art Program.

The sole purpose of the proposal evaluation process is to determine which solution best meets the City’s needs. The evaluation process is not meant to imply that one proposer is superior to any other, but rather that the selected proposer can provide and has proposed the best solution and implementation approach for the City’s current and future needs.

Download the full RFQ

Contact Information/Applicant Inquiries:

Any administrative questions regarding bidding procedures should be directed to: Rita Perez, Purchasing Manager (510) 583-4801 or Rita.Perez@Hayward-ca.gov.

Questions relating to project management may be directed to: MuralArt@hayward-ca.gov.

COMMUNICATION REGARDING THIS RFP

All communication from prospective proposers regarding this RFP must be in writing by email to MuralArt@Hayward-ca.gov. Communication by telephone or in person will not be accepted. Attempts by or on behalf of a prospective or existing vendor to contact or to influence any member of the selection committee, any member of the City Council, or any employee of the City of Hayward with regard to the acceptance of a proposal may lead to elimination of that vendor from further consideration

LAST DAY FOR QUESTIONS

The last day to submit questions to the Purchasing Department is Thursday, August 4, 2022 @ 11:00 am. This will allow sufficient time for any addenda to be issued by the City to all bidders. All questions must be submitted in writing via email to MuralArt@hayward-ca.gov.

PROPOSAL DUE DATE

Hard Copies:

Deliver proposals to the Purchasing Department at 777 B Street, Hayward, CA 94541 on or before Thursday, August 25, 2022 @ 3:30 p.m. Leave proposal at the Guard Station in the lobby.

Electronically:

Proposals can be delivered electronically via email to: bids@hayward-ca.gov on or before Thursday, August 25, 2022 @ 3:30pm. Please indicate “Mural Artist Application – 2022 All-call” in the subject line of the email.

It is the sole responsibility of the proposing applicant to ensure that proposals are received prior to the closing time as late bids will not be accepted and will be returned unopened.

Subscribe to our mailing list:

If you would like to be notified of new public art opportunities from the City of Hayward please subscribe to the Artist All-Call mailing list. 

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