The following materials are to be provided to any organization or individual that wants to plan a special event in the City of Hayward:

Rules and Regulations for Special Event Organizers

This document outlines all organizer responsibilities before and during the event. 

• Rules and Regulations for Special Event Organizers

Special Event Application Form

This document is meant to be an umbrella application that all organizers fill out and submit to the Permit Center at the beginning of their planning process, right after reviewing the “Rules and Regulations for Special Event Organizers.”  It should be submitted with an attached SITE PLAN, PARKING PLAN, TRAFFIC/DETOUR PLAN, VENDOR LIST, and PRIVATE SECURITY PLAN for internal routing and review.

• Special Event Application Form

Rules and Regulations for Special Event Vendors

Organizers should give this document to any vendor that they would like to include in their event    

• Rules and Regulations for Special Event Vendors

Fee Reduction, Waiver, and sponsorship policy for special events

This policy establishes parameters for waiving fees associated with special events (i.e., facility fees and/or encroachment permit fees) and for sponsoring special events through direct cash payment.

• Fee Reduction, waiver, and sponsorship policy for special events