MOUs, Policies, and Rules
The City of Hayward has a Memorandum of Understanding (MOU), employment agreements and/or resolutions with each of our various employee groups. These documents detail the terms and conditions of employment with the City for each group.
COVID-19 Policy:
The City of Hayward has adopted a mandatory COVID-19 vaccination policy for all new employees issued formal offers of employment on or after February 1, 2022. Under this policy, proof of full vaccination is required as a condition of initial and continued employment with the City unless the employee has applied for an exemption and is awaiting the City’s response or has been granted an exemption, or unless stricter State or Federal legal requirements apply. If offered employment, you will receive instructions regarding how to provide verification of vaccination or how to apply for an exemption, which will be required prior to your start date. You may read the full policy here.
City Executives (contracts)
- City Attorney contract amendment, effective 11/01/20 through 06/30/25
- City Clerk contract amendment, effective 10/01/20 through 06/30/25
- City Manager contract amendment, effective 12/01/18 through 06/30/23
Fire Department (Local 1909)
MOUs:
- Fire Chief's-Management MOU Effective through 12/31/12
- Firefighters Assoc., Local 1909 MOU Effective through 12/31/23
- Fire Officer's Local 1909 MOU Effective 01/01/10 - 12/31/23
Side Letters:
- Fire Chief's Management Side Letter to MOU; Effective 07/01/21
- Fire Chief's-Management Side Letter to MOU; Effective 06/21/11 - 12/31/13
- Fire Chief's VEBA Side Letter to MOU; 05/08/12
- Fire Chief’s Side Letter to MOU; dated 11/01/13
- Firefighters Assoc., Local 1909 CalPERS PEPRA Member Contributions Side Letter, Effective 07/01/20
- Firefighters Assoc. & Fire Officers, Local 1909 Side Letter; Effective 07/01/21
- Fire Officer’s, Local 1909 Side Letter to MOU; dated 01/20/16
- Fire Officer's, Local 1909, VEBA Side Letter to MOU; Effective 10/13/15
Management Association (HAME)
MOU:
Side Letters:
- Management Association - HAME Side Letter to MOU; Effective 07/01/20
- Management Association - HAME VEBA Side Letter to MOU; Effective 05/01/12
Police Department (HPMU & HPOA)
MOUs:
- Police Management Unit MOU, Effective 07/01/19 to 06/30/23
- Police Officers' Assoc. MOU, Effective 07/01/04 - 06/30/24
Side Letters:
- Police Management Unit Side Letter to MOU; Effective 07/01/20
- Police Management Unit MOU; VEBA Side Letter to MOU; Effective 05/01/12
- Police Officers' Assoc. CalPERS PEPRA Member Contributions Side Letter, Effective 07/01/20
- Police Officers' Assoc. VEBA Side Letter to MOU; Effective 07/09/12
Professional & Technical Engineers (Local 21)
MOU:
Side Letters:
- Prof. and Tech. Engineers, IFPTE Local 21 Furlough Side Letter to MOU; Effective 07/01/20
- Prof. and Tech. Engineers, IFPTE Local 21 MOU; Amendment to VEBA Side Letter Effective 11/28/16
- Prof. and Tech. Engineers, IFPTE Local 21 MOU; VEBA Side Letter Effective 05/01/12
Clerical & Maintenance Employees (SEIU 1021)
MOUs:
- SEIU Local 1021 Clerical – MOU; Effective 12/21/21 to 6/30/24
- SEIU Local 1021 Maintenance - MOU; Effective 12/21/21 to 6/30/24
Side Letters:
- SEIU Local 1021 Clerical Overtime Procedures Side Letter to MOU; Effective 11/01/18
- SEIU Local 1021 Clerical VEBA Side Letter to MOU; Effective 05/01/12
- SEIU Local 1021 Maintenance & Ops. Homeless Encampments Side Letter to MOU; Effective 07/01/18
- SEIU Local 1021 Maintenance & Ops. VEBA Side Letter to MOU; Effective 05/01/12
- SEIU Local 1021 Clerical and Maintenance & Ops. Furlough Side Letter to MOU; Effective 07/01/20
- SEIU Local 1021 Clerical and Maintenance & Ops. Equity Study Side Letter to MOU; Effective 07/01/18
- SEIU Local 1021 Clerical and Maintenance & Ops. Union Security Side Letter to MOU; Effective 07/01/18
Unrepresented Employees Salary & Benefits Resolution
- Unrepresented Management, Human Resources and City Attorney Employees – Effective 07/01/20
- Unrepresented Management, Human Resources and City Attorney Employees VEBA Side Letter to MOU; Effective 12/10/18
Click here for the Personnel Rules.
