City of Hayward - Heart of the Bay

Tracy Vesely - Director of Finance
Tracy Vesely
Director of Finance

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The Finance Department is responsible for safeguarding the City’s financial assets and for administering the financial activities of the City and its corporate bodies. The Department’s primary objectives are to uphold the highest accounting and ethical standards and to ensure that the City’s financial activities are conducted in accordance and compliance with recommended industry standards. The Department is also committed to quality customer service and providing accurate, timely and complete financial information.
Our Division Information

Administration & Budget Division

The Finance Administration & Budget Division provides department leadership, direction and administrative support to all other department divisions. This division develops and manages the city-wide Operating Budget, the City’s investment portfolio, and also provides staff support to the City Council Budget and Finance Committee, as well as the City’s Deferred Compensation and Investment Advisory Committees.

Accounting Division

The Accounting Division is responsible for the City’s general accounting, management of the City’s general ledger, and preparation of internal and external financial reports and statements. The division also manages city-wide payroll and benefits, accounts receivable, accounts payable, bank reconciliation, accountability of fixed assets, and special assessment administration.

Accounting staff record all City financial transactions in compliance with Generally Accepted Accounting Principles (GAAP) and are in charge of preparing the City’s Comprehensive Annual Financial Report (CAFR). In addition, Accounting staff assist with component unit financial statements, provide interim financial and management reports, and assist other City departments and agencies in preparing and interpreting financial data.

Revenue Division

The Revenue Division is responsible for the City cashiering services, billing & collections, various permit issuances, administration of parking citations, as well as the Municipal Code revenue and taxation sections.
• The division provides collection of debt for City accounts receivable, utility payments, miscellaneous taxes, returned checks, and liens.
• Revenue staff administer, bill, and collect payments for various City tax programs, which include Business Tax, Excise Tax, Transient Occupancy Tax, Utility Users Tax and Transfer Tax

Purchasing Division

The Purchasing Division is responsible for supporting the procurement of all City materials, supplies, equipment, and maintenance services. The purchasing process involves the administration and preparation of contracts, purchase orders, and related documents pertaining to insurance requirements, bonding, and maintenance of all files related to purchases.

Budget Calendar and Budget Documents
On May 26, 2015, the City Manager presented to the City Council the FY2016 Proposed Operating Budget The budget will be considered by the Council during several budget-related Council Work Sessions. The Council will also hold a public hearing on the proposed budget on June 16, 2015.The public is invited to all Council Work Sessions and Public Hearing to comment on the proposed budget. Council will adopt the FY 2016 Operating and Capital Improvement Program Budgets on June 23, 2015.

Budget Calendar and Budget Documents –Below is a list of all the planned City Council meetings related to the proposed operating and capital improvement program budgets.
  • Items with a "work session” agenda are discussed during the regular 7 p.m. City Council meeting, unless otherwise noted. The Council does not vote in a work session.
  • Items on an "action" or "consent" agenda are part of the regular (7 p.m.) meeting.
Please visit the City Council Meeting’s web page for more information about the Council’s meeting schedule and to read the Council agenda’s.

Date Council Agenda Proposed FY 2016 Annual Budget
Tuesday, May 26 Work Session Presentation to City Council of the City Manager’s FY 2016 Proposed Operating Budget
Saturday, May 30 Work Session FY 2016 Proposed  Operating Budget – department review
Tuesday, June 2 Work Session FY 2016 Proposed Budget – General Fund Ten-Year Plan
FY 2016 Proposed Budget – Council Priorities
FY 2016 Proposed Capital Improvement Program Budget
Tuesday, June 9 Work Session Benefit Liabilities and Funding Plan
FY 2016 Proposed Financial Policies
Tuesday, June 16 Action: Public Hearing on FY 2016 Operating and FY 2016 Capital Improvement Program Budgets
Tuesday, June 23 Action:
Legislative Session
Adoption of the FY 2016 Operating Budget; FY 2016 Gann Appropriations Limit; FY 2016 Capital Improvement Program Budget

For more information please contact:
Director of Finance at 510 583-4010 or City Clerk Office at 583-4400

Current Operating Budget | Master Fee Schedule
Comprehensive Annual Financial Report (CAFR) | Capital Improvement Program
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Starting and Stopping Water Service

City Hall - Lobby
Mon - Thu 8:00AM-5:00PM
Fri 8:00AM-NOON
Sat & Sun CLOSED
Hayward IRMA Exemption Letter
Raise the subject of “OPEB” with anyone except public agency administrators and you’ll likely be met with a blank stare. The acronym refers to “Other Post Employment Benefits,” a class of liabilities that continues to expand in municipalities throughout California and beyond. Recently, participants in the Alameda County Leadership Academy delivered a presentation on the subject. Staff from the cities of Albany, Fremont, Hayward, Oakland, San Leandro, and Tracy worked together to research Other Post Employment Benefits and present their findings to the Alameda County City/County Management Association. The presentation summarizes the unfunded liability for each city in Alameda County and the City of Tracy while identifying messaging (outreach and education) as a key component of any attempt to address the looming OPEB problem.

[Other Post-Employment Benefits (OPEB) Document]

Property Tax

Alameda County Assessor

Sales Tax

California State Board of Equalization

Association of Bay Area Governments

Bay Area Economic Forum

U.S. Department of Labor, Bureau of Labor Statistics

U.S. Department of Commerce, Bureau of Economic Analysis

U.S. Federal Reserve Bank, Beige Book

Governmental Reporting
California State Controller’s Office, Local Governmental Reporting

Public Finance Trade Organizations
Government Finance Officer Association

CA Society of Municipal Finance Officers

Municipal Management Assoc of N CA